After You Are Awarded a Grant
Once awarded a grant, grant recipients must furnish both electronic and hard-copy, working-drawing versions of landscape design documents and their written perpetual maintenance plans for their awarded projects to their Department District Office for a Special Encroachment Permit application. Grantees must submit their documents the the GDOT District Access Management Supervisor to start the Special Encroachment Permit process within eight (8) months of the date of award.
Four original, signed Memoranda of Agreement must be submitted to the Landscape Architecture Section after your Special Encroachment Permit is approved. These will be routed for appropriate GDOT signatures authorizing the use of funds for your project. When this authorization is complete, you will receive a letter from GDOT explaining how your invoices can be submitted for reimbursal.
Disbursement of Grant Funds
The Grantee has a maximum of thirty (30) months to complete the project from the date of the signed Agreement. Planting should be scheduled during the optimal time for the proposed plant material listed in policy 6755-9 - Landscaping on the Right of Way.
Once construction begins, invoices can be submitted to the Landscape Architecture Section by the grant recipient on a quarterly basis. An Invoice Cover Letter will be provided. Ti can be sent in with receipts documenting how the funds were spent must accompany your request for reimbursal of funds.